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HOW TO MANAGE A SUCCESSFUL OFFICE REMOVAL IN LONDON

HOW TO MANAGE A SUCCESSFUL OFFICE REMOVAL IN LONDON
An office removal is a project that most business and companies have to consider at some point, whether they are in the process of expanding or moving to a new work location. The intricacy and risks attuned with an office removal should not be overlooked or underestimated. It can be as stressful and fragile as going through a merger. Nevertheless, there is no need to be alarmed because there are various things to do when managing your office removal to ensure that your office removal is successful, these will be discussed later on.

 

Now, the processes involved for a small sized office removal in contrast to that of a big office may not altogether differ but some things that are only needed for big moves are excluded. For example, most small offices don’t deal with so much equipment, furniture is on a smaller scale, and generally everything else is done on a small scale. This is where the “man and van” concept comes in where you pay people to do the manual labor. For bigger moves things are a bit different. Most moving companies offer a range of additional benefits alongside their major occupation.
They range from recycling and reuse of office junk to providing storage facilities and so on. These are majorly beneficial to big offices.

 

Steps to a successful Office removal

 

There are two parts to office removal, the actual day of the move and the preparation/steps towards the move day. It is easy to pay more importance to the move day than the pre-move day which is even more important in my own books.

 

To have a successful move, there are things that need to be put in place and sorted out to make your move successful. Without this preparation and plans move day can become more stressful than you bargained. So, here are the steps to take before your official move day.

 

STEP 1: Reviewing your lease. Knowing whether leaving early may cost you your deposit or if there are any damages or breakages that you may be responsible for. Remember, the goal is to make it as stress-free as possible. In this step you should be putting together a planning team that works according to a structure. “If you fail to plan then you are planning to fail” and “anything without a structure will eventually rupture”. You should also start getting quotes from
moving companies to find the best price for the best quality. Know if you need moving insurance for equipment and
machinery and finally, set a budget for the move. All these should be done at least three to six months before your moving date.

 

STEP 2: Communication. It’s important to let important internal and external parties to know about your upcoming relocation. From your landlord and/or property managers, team members, employees and clients, partners, banks and financial institutions down to even the company that supplies bottled water. Basically any company that your office may be affiliated with should be informed and given the new address. It is also important that you carry your entire workforce along, ensuring that employee lists are updated, briefing your IT department for advice and so on.

 

STEP 3: Preparation. This is where you go into the logistics of moving all your equipment from one space to another. Here you consider everything that concerns the new space like the furniture, floor plan of the space, storage facilities(if needed), assigning color codes and numbers to match employees to their desks and equipment, paperwork and licenses, cleaning services (some office removal companies also offer this) and so on. At this point, your team should be discussing things like:
?Assigning supervisors to each departments packing
?Drafting directions to the new parking space
?labelling of office equipment
?Taking full inventory of office equipment
?Supervising color codes and numbers to avoid mix ups
?Ensuring that everyone takes home their personal belongings.

 

STEP 4: Making the move. Here you’ll mainly be concerned with making everything go smoothly on the big day. You may need to budget for refreshments for workers and even provide air conditioning for comfort sake. To be on the safe side, it’s advisable to keep a list of emergency numbers just in case there’s a hiccup along the way. Please ensure
that all office equipment and gadgets are moved first.

 

STEP 5: Settling in. The move is over, time to finalize it all by unpacking, settling in and getting back to business. Here are a few things you may need to do to settle in:
?Ensure that are clearly defined according to the staff.
?Set up all equipment, gadgets and desks.
?Set up telecommunications lines and systems
?update website with new info
?Updating phone list and distributing it.
?check new location for any damages or problems
?Make sure insurance has been transferred and clear any former leases.
?Installing IT systems
?Public announcement of relocation, either through press or online.
And have a party if you want!

 

As we go, you’d notice that the planning and logistics process is a lot more bulky than the actual office removal.

 

THE OFFICE REMOVAL PROCESS

 

The process starts once a professional office removals company has been contacted and a quote has been discussed. First of all the company would be needing information on the new location and its floor plans and layouts.
Next, a moving date is agreed on and then work starts. Before the move, outdoor elevator to help move equipment that won’t fit through doors may be booked. As mentioned earlier, work equipment will be moved first to the
storage facility (for a long term move).

 

After this, the company will begin to declutter and/or recycle. This involves removing all pieces of furniture or equipment that has been discarded. There may be a need to book outdoor elevators when setting up the new
work space too. Of course, there should be one or two supervisors to help with the overall office layout, which includes where desks will be, equipment, conference rooms (if included) and so on. Finally the company also helps with any necessary installations like cable, IT installments, air- conditioning etc.

 

It is important to note that when choosing an office removals company, you should check if they have a workforce with full time experience, does the company have sustainable policies?, will the company help with the move from beginning to end and do they offer special services like good storage, recycling and waste removal. If the company meets these requirements then you are left with the pricing and what your budget can handle. It’s best to look out for a good price for value. Good luck.

 

Need help with your Office removal ?

 

We come as a bundle of relief and a breath of fresh air, and we make sure dream of a smooth move comes true. We provide top notch services and make sure you get the value for your money. Our Support team are always ready and available for any information you might need, so call us now on 020 3743 2328

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