Office Relocation Checklist (what do you need to do when planning for an office move?)

Office Relocation Checklist (what do you need to do when planning for an office move?)

When you’re planning to relocate your office, it’s not just a matter of minimising cost and reducing stress, because the success of the move could potentially have a direct impact on your business. To protect customer satisfaction and the efficiency of your business functions during the move, you’ll want to take stock of the following steps, which will guide you through your move.

Step 1: Ready, Set, Go

Once it has been decided that your office is relocating, you’ll have to review your lease. If you are planning on leaving before your lease term is up, for example, this may cost you your deposit and you’ll have to factor this into your moving budget.

Make sure you understand what your contract says you’re liable for during the move. You’ll want to hire a reliable company, because you may have to pay for any damaged goods in the office.

Assemble a team to plan your move thoroughly. This team will oversee the moving process. Start comparing quotes from. Their costs can vary, and so can the quality of their services, so make sure you shop around.

Get the appropriate moving insurance for expensive equipment, if necessary. Establish a moving budget.

Step 2: Teamwork and Communication

Compile a list of people you need to notify. Notify your landlord and give your official notice. Create a list of people and organisations you need to notify of your change of address. Make sure that your list of clients and services providers is up to date. You don’t want to lose valuable clients during the move.

Ensure that everyone on your team knows what is expected of them during and after the move. Inform all local affiliates and suppliers of the move.

Step 3: Preparation is Key

Create a list of current office furniture Gain access to a floor plan for your new location Order new furniture if, for example, you’re moving to a larger office Arrange for external storage facilities if the space is too small Finalise the lease Organise for your current office to be cleaned on the day you move out, or the day after Send a detailed floor plan to your movers, which is especially important if they’re unpacking on your behalf If your movers aren’t unpacking for you, devise a strategy for how you will do this and who will be responsible for each packing / unpacking task Create a list of emergency numbers just in case anything goes wrong on moving day, and make it available to your team Measure the new space and establish how you’re going to arrange your furniture In doing so, clearly label communal areas and any other relevant spaces. Get a detailed floor plan of your new space Assign every employee a desk space Divide the space into departments

Step 4: The Move

Make sure you always have your emergency numbers list to hand Budget for lunch and refreshments for your moving team, Make sure that all the IT equipment is moved before the larger furniture Organise for telephone lines and systems to become operational

Once you’ve moved in, it’s just a matter of unpacking and making sure all your systems are up and running! This checklist may seem hefty, and it may not even take into account your more specific business needs. But as a general overview of what an office relocation process entails, this checklist reveals how complicated moving can be.

With so much to do, it’s all too easy for something to go wrong, which is why hiring a dependable is so important. M25 Movers are experts in our industry, with a track record for being trustworthy and reliable, and we’re here to make your move as easy as possible. For more information, don’t hesitate to contact us for a chat about your needs.

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